Global Mobility Expense, Compensation, and Tax Management
Compliant Global Mobility Financial Services
When employees move to and work in other countries, it affects compensation, payroll, benefits, and global mobility tax. In addition to managing international relocation and assignment expense management, do your internal HR and payroll teams manage tax rules, currencies, and changing regulations across multiple countries?
The cost of mismanaged global mobility finances is greater than just inaccurate reporting, unhappy employees, and extra program costs. If global mobility expense management is incorrect, employers face real compliance risks, reputational damage, and hefty fines.
AECC Global Mobility Financial Services makes global mobility expense management, global tax, and international employee compensation manageable. For international employees on long-term and short-term assignments and permanent cross-border moves, we are your reliable global mobility financial services partner. It’s time to reduce risk, simplify operations, and give your global employees a better experience.
Global Mobility Expense Management Services
Our international relocation expense streamlines and simplifies global mobility expense reimbursements and third-party supplier payments.
Centralizing expense reimbursement for global relocations gives you better financial transparency and consistent adherence to policies and offer letters.
AECC processes payments to global mobility suppliers and tracks and reports costs from start to finish of the international assignment. We work with our clients’ Global Tax Partners to provide the expense data necessary for preparing tax equalization calculations and for tax preparation on behalf of the client and employee to remain compliant in both the home and host countries.
Our Global Mobility Expense Solutions include:
- Global mobility expense audit: AECC reviews expenses for accuracy, proper documentation, and compliance with the relocation policy or offer letter
- Expense type itemization & tracking: We properly categorize costs for global tax preparation, budgeting, and reporting
- Employee expense reimbursement: Fast, accurate reimbursements that drive employee satisfaction
- Foreign currency payments and wire delivery: Efficient foreign wire delivery with competitive exchange rates
- International third-party supplier invoice payments: Direct payments to global mobility suppliers are available in the host currency for most countries
- Monthly tax reporting: Regular reporting to your global mobility tax partner for accurate tax calculations and reporting
- Tax equalization payments: AECC coordinates payment and tracks TEQ payments after your global tax partner completes its calculation
Global Mobility Cost Estimates
If HR teams and RMC partners lack clear, accurate forecasts of global mobility costs, they face uncertainty about budgets, taxes, and the true financial impact of moving employees across borders. AECC provides detailed, year-by-year global mobility cost estimates to bring predictability to every international assignment or permanent employee move abroad.
AECC provides detailed projections for every cost related to an expatriate’s pay, benefits, and taxes. This way, organizations see the full picture of global mobility costs before making any offers and easily compare candidates and locations. With this transparency, you can make better decisions, align your global mobility policies, communicate with assignees, and base your global mobility expense management strategy on real data.
When organizations know their global mobility costs in advance, they lower financial risks, improve program management, and make the experience more predictable for both HR and employees. AECC’s cost estimates provide a solid base for a scalable, compliant, and well-aligned global mobility program. Thus, every assignment is supported by real data instead of guesswork.
Our Approach to Global Mobility Cost Estimates
AECC customizes each global mobility cost estimate to the employee’s family structure, assignment type, and home and host countries. To keep things accurate and consistent, each estimate uses a standard data header and breaks down costs into five sections by year, using the top global mobility tax engine software.
We include:
- Base salary and bonus compensation
- Family status in home and host locations
- Assignment‑related costs from the home city to the host city
- Repatriation costs back to the home country
- Home and host country tax consequences
- Detailed assumptions with explanations
Our estimates include every stage of the assignment:
- Base Compensation
- Pre‑Assignment Phase
- On‑Assignment Phase
- Post‑Assignment Phase
- Tax Estimate Consequences
This provides a complete preview of anticipated global mobility spend and benefits, ensuring you understand costs not only at the start but throughout the entire expatriate assignment.
Global Compensation Management
Effective global compensation management keeps payroll accurate, compliant, and consistent across countries. When employees move internationally, differences in tax laws, cost-of-living, compensation practices, and relocation benefits can make managing compensation complex. Without a solid global compensation management strategy, organizations risk compliance issues, payroll errors, and extra administrative work.
AECC’s integrated approach combines compensation data, tax reporting, and policy interpretation into one smooth process. By centralizing information and working with HR, Finance, Payroll, and Global Tax Partners, AECC makes sure everyone uses the same accurate, current data.
Solid global compensation management reduces admin work, lowers tax provider fees, and keeps expatriate reporting separate from regular domestic operations. AECC enables employers to handle monthly and yearly reporting and improve global mobility program compliance, accuracy, and transparency.
Global compensation data collection
AECC collects all compensation and benefits data for each assignee from payroll, accounts payable, travel, supplier payments, and AECC reimbursements, and combines it into one validated report. This centralized approach removes the need for internal data gathering and helps ensure compensation is accurate and expenses are managed efficiently.
Data sources include:
- Home and host payroll departments
- Home and host accounts payable
- Travel‑paid expenses
- AECC reimbursements to the assignee
- AECC‑paid supplier invoices
- Tax payments remitted by the global tax provider
Global Statement of Earnings (GSOE)
AECC prepares a full-year-end Global Statement of Earnings, including monthly compensation details. This report is sent directly to your global tax provider to support accurate year-end tax preparation and reporting.
The detailed GSOE includes:
- Wages and deductions paid by payroll
- Assignment expenses paid by AECC
- Host‑country compensation accumulation
- Balance sheet data
Global Mobility Payroll Instructions: Expatriate Compsheet™ Management
The Expatriate Compsheet™ is AECC’s structured compensation framework that turns an assignee’s offer letter into clear global mobility payroll instructions. It is designed to equalize, balance, or improve an employee’s standard of living from home to host. Each Compsheet™ brings together salary, allowances, exchange rates, and hypothetical tax in one document. This makes sure every assignment matches the employee’s unique profile and that compensation is handled the same way across all payroll teams.
For HR managers and RMCs, Expatriate Compsheet™ Management gives payroll teams a single source of truth. Apply exchange rates accurately and support the proper deduction of hypothetical global mobility tax. By keeping all compensation and allowance data together, Expatriate Compsheet™ Management improves communication with assignees, reduces later corrections, and helps global mobility tax providers and internal teams get the data they need.
What’s included in Expatriate Compsheet™ Management:
- Salary, bonus, and pension plan inclusion
- Provider or custom exchange rates
- Custom itemized allowances
- Optional home/host split‑payroll instructions
- Inclusion of hypothetical tax
- Clear compensation instructions for payroll at the desired update frequency
- Organized compensation and allowance data for easy retrieval and reporting
Support for Global Mobility Tax
Global mobility tax is one of the most complex and high-risk aspects of international assignments. Ensuring your organization’s data is accurate and consistent across compensation and benefits helps support smooth compliance and reduces the risks of potential issues or penalties.
We work with our chosen Global Tax Partners to help ensure compliance by providing:
- Accurate, clean and timely global mobility data on expenses, compensation, and other tax‑relevant information
- Monthly global mobility tax partner reporting that keeps data and budgets accurate in real time and eliminates year‑end surprises
- Support for global mobility tax equalization payments and other tax‑related compensation
AECC integrates global mobility expense management with your U.S. payroll data for those employees who cross a border but remain on the U.S. payroll.
Integrated Relocation Financials
When your relocation financials run on one integrated platform, every data point connects in a single, reliable source of truth. Eliminate manual reconciliation and avoid miscommunication across departments.
Benefits of Global Mobility Expense Management for Employers
When you have control and transparency in your global mobility financial management, you can run a more strategic mobility program that supports talent, manages risk, and fits your global compensation strategy.
- Reduce costly waste with global mobility expense audits
- Eliminates coordination issues between home and host, Payroll, Tax, and Finance by centralizing payments and data
- Centralizes payments and expense data collection for all international assignments and global mobility costs, improving visibility and control
- Fast foreign wire delivery to support and pay employees and vendors on time, wherever they go
- Competitive exchange rate options & foreign currency invoicing to save on global mobility expenses
- Available with hedging capabilities to protect against currency exchange rate fluctuations
- Consistent global mobility policy interpretation to make sure every employee receives fair benefits
- Data sharing and reporting to global tax partners to strengthen compliance and global mobility tax accuracy, and to help minimize costs
- Secure, online reporting for real‑time insight into global mobility program costs and trends
Benefits of Global Mobility Expense Management for Employees
Relocating or taking an international assignment can be one of the most stressful times in an employee’s career. If expense reimbursement is slow, confusing, or inconsistent, it adds extra stress when employees need support most. AECC’s global mobility expense management is responsive and caring, so your employees feel supported.
- Prompt global mobility reimbursements and payments to reduce employees’ financial strain and worry
- Easy international relocation expense submission through AECC’s web‑based portal and mobile app
- Responsive communication options with AECC global mobility finance experts
- International relocation reimbursements in the employee’s chosen currency to their bank of choice